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Socrate Major ERP Solution
Inventory Control & Invoicing

The stock & inventory control system covers all possible aspects a business might need concerning the management of its stock and all activities related to it.

Inventory Control & Invoicing

This module manages purchases, sales inventories and all subsequent operations for multiple warehouses. Each transaction updates the reports of the warehouses, the points of sales, the accounts and the maturity files.

Main Features:
User defined chart of accounts.
Stock management of up to 9999 warehouses in up to 99 companies.
Inventory per warehouse or consolidated.
Management of service items (out of inventory).
Flexible alphanumeric coding of items including barcode system.
Multiple "commercial presentations" of an item including packages, colors and sizes.
Multiple substitutes per item.
Potential suppliers and customers for each item.
Delivery voucher.
Purchase and sales invoices.
Packing list.
Commission on sales per item, agent and customer.
Wizard to shift from delivery voucher to invoices including merging and partial invoicing.
Powerful multi-currency on-line invoicing including:
- Control of discounts and credit limits.
- Posting into maturity.
- Printout of bills in case of credit facilities.
User defined procedures to compute periodical minimum and maximum levels.
Price lists depending on customer's class and date.
Stock value according to different prices (sales, real cost, standard cost).
Stock ledger.
User defined database for inventory items.
Integration with accounting, maturity dates and Cash-flow.
Sales forecast per item, agent, customer or point of sales.
Statistics, reports and graphs on sales and profit margins: (item-wise, group-wise, customer-wise, area-wise, salesman-wise and supplier-wise).
Powerful report generators.
VAT and tax management (optional).

Orders Management
This module handles customers' and suppliers' orders. It follows up the different steps of these orders (price request, quotation, orders confirmation, delivery) and processes undelivered items. A wizard assists the user to prepare a supplier order and schedule the delivery to customers depending on the stock availability.

Main Features:
Management of supplier's and customer's quotations and orders.
Management of virtual inventories.
Wizard to assist in grouping deliveries and making partial deliveries with management of outstanding orders.
Wizard to generate suppliers' orders.
Scheduling of delivery.
Automatic shift: proforma to order to invoice to accounting voucher.
Scheduling of payments and integration into cash-flow.
List of outstanding suppliers and customers orders.
One cost center for each supplier's order.
Handling of the purchase expenses' accounts.
VAT and tax management (optional).

Especially designed for distribution companies, this module simplifies the management of routings and manifest's invoicing. A simple sheet enables the generation of unlimited number of invoices for each route. The system also integrates the management of hand-held terminals for distribution, order taking, invoicing as well as other distribution functions.

Main Features:
Management of unlimited number of routings.
Each customer is assigned one or multiple routings.
Separate listings for each routing (customers, accounts).
User defined manifest.
Automatic generation of customer invoices.
Link to hand held terminals for a quick invoicing mode.

Point of Sales
The system emulates the functions of a cash register. It manages barcode readers and printers, cash drawers and slip printers. It also enables a quick invoicing mode, as well as other cash register operations.

Main Features:
Quick invoicing mode.
Access to item by its barcode, code, number or look-up feature.
Void, change and other cash register operations.
Cash position including cash closing operations.
Management of credit operations with integration into the accounting system.
Sales journal.
Barcode generation for non-coded items.

It handles periodical contracts. The system builds up a database of subscribers. At every maturity, the software lists the contracts to renew and proposes an automatic renewal of these, by generating the related invoice.

Main Features:
User defined database on subscribers.
Subscription to one or more contracts.
Automatic renewal of contracts.
Posting into the invoicing and accounting system.
Management of unearned revenues.